Beadaholics Co-op Policies and Rules

Vision

1)     1.Beadaholics Co-op operates to help Beadholics students market their work and to promote the Beadaholics Workshops

Displays

2)     Venues will be arranged to sell work in local malls and events which the Beadaholics Proprietor considers appropriate.

Eligibility to Participate

3)     In order to participate in the Co-op, members must have completed at least 10 hours of classes/Workshops at Beadaholics. Beadaholics Proprietors reserve the right to accept or reject any membership application.

4)     Members will be participating to sell their own products and help promote Beadaholics Workshops. It is not intended that they will be actively promoting any other business as such, apart from displaying their own name tags on their product. Each Co-op member will be provided with a printed name plate for their space.

5)     All work displayed must be constructed by the Member who purchases the space and be of suitable quality to be a good representation of the Standards expected in Beadaholics Workshops. Each participant will need to show a sample of the work they intend to display when they register to participate. Work that is not considered suitable or not up to standard will not be displayed. The Proprietors of Beadaholics retain the right to remove from the display any items they deem to be unsuitable for any reason at any time. (eg broken items, poor workmanship etc.).

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Cost to Participants- Duty Rosters

6)      Member participants will pay no more than $25 each per day, depending on the numbers participating and the cost of the venue.  Beadaholics will cover the balance, and Beadaholics will also cover the compulsory public liability insurance cover.

7)     Payment must be made when registering for an event/venue.  If insufficient members register for an event, that event will be cancelled and all registered members notified and payments refunded. Once the deposit has been paid to the actual Venue no refunds will be made to members who then decide not to attend.

8)     Each event will have a roster system which will be prepared for that individual event. Expect to be rostered for an average of 3-4 hours per day.

9)     All sales proceeds will go to the Co-op member who provides the stock unless the member opts not to man the booth as per the roster system, in which case a 20% Commission will be charged on all sales for that member, which will be put towards advertising for future displays.

10) .Two Co-op members will be required to be rostered on at the display at all times, allowing for reasonable ‘comfort’ beak times when one member may be left in charge. If rostered members do not turn up for their rostered time they will not be invited to participate in future displays, and all sales will attract a 20% Commission. Times will overlap to give members time to discuss the change over if necessary.

Facilities

11)  Each space will be approx. 90cm x 75cm (1/2 of a trestle table).

12)  Multiple spaces may be purchased, if available, if a member pays for each space and does the equivalent number of hours on the duty roster (or pays the 20% commission in lieu of duty).

13) .Tables and cloths will be provided but appropriate display stands/busts etc will be required to be provided by Co-op member for their own products.

14) . If there is not room to display all work at one time, some pieces can be held under the counter and brought out to replace stock as sold.

Pricing

15)  Each Member must fill out and deliver a Product Summary Form stating their Name, Contact Phone numbers, Item Numbers, Item Descriptions and Item Prices. eg 1. Green aventurine necklace $18.00

16)  Each item will require a removable price tag (available from Beadaholics) stating the Product Item Number and Price on the front (as per the product Summary) and the Members Number on the back. A small coloured spot will also be required to correspond with the Cash Register Department keys to accurately tally totals for each member

      eg..

 Front      1                                     Back     CJ5

      $18.00

17)  Members setting up the display must check off each of the items against the Product Summary provided by the Member. A second person must verify the items listed on the Product Summary match the items supplied at setup.

 18) The member will be contacted if possible if there is any discrepancy.

     As an item is sold, the tag will be removed and collected to calculate the amount owing to the member at the end of the event. Failure to tag items correctly could mean nonpayment for sold items.

Set up and Break Down

19) . All items should be delivered to Beadaholics before the first day of the display (preferred) or by the time specified for that actual display on the first day of the event.

20)  Items should be picked up from the venue at the end of the last day of the display, (unless other arrangements have been made) after being checked off the Product Summary provided,

21)  Named, large plastic tubs with lids must be provided by each member to easily pack the work at the end of each day/display, Tarpaulins will be used to cover the display overnight if appropriate for the venue being used.

22) . Co-op members are encouraged to set up their own spaces, and are invited to attend for as much of the display time as they wish beyond the rostered times specified. This is recommended as it is good to see customer reactions and interest in your product. This helps in deciding which items are the most popular which you should therefore spend more time developing to satisfy market demand.

Disclaimer

23)  All due care will be taken with stock supplied, but no Co-op Member nor Beadaholics Personnel nor Venue Personnel will be responsible for any loss of, or damage to stock.